Privacy Statement

Privacy policy K3 Synergies If you choose to voluntarily provide us with information, we will use that information in accordance with our Privacy Policy. K3 Synergies is a professional service provider in employment mediation. In order to offer this service in the best possible form, we use the collection of personal data. Since we at K3 Synergies attach great importance to responsibility towards the protection of your personal data, an extensive system of technical and organizational measures is used that offer maximum security. K3 Synergies is convinced that the personal privacy of its candidates, flex workers, employees, as well as its other relations and visitors to the website is of essential importance. The personal data is therefore treated and secured with the utmost care, in accordance with the requirements set by the General Data Protection Regulation (GDPR). Who are we K3 Synergies BV is located in Bovenkerkerweg 95E, Amstelveen 1187 XC, Netherlands and is responsible for the data processing (Controller within the meaning of the GDPR). Technical information and cookies In general, our website can be visited without your personal data being passed on to us. Like many other websites, this website automatically collects certain information about the users of the website, such as the Internet Protocol (IP) address of your computer. The IP address of your Internet Service Provider, date and time of access to the website, the internet address of the website from which you were directly linked to our website, the operating system you use, the parts of the website you visit, the pages of the website you have visited and the information you have viewed, information about the type of device you use to visit the site, the geolocation where you are located and the material you send or download from the website. This technical information is used for the management of the website and system administrator, and to improve the website and its use. This technical data may be passed on to third parties and may be permanently stored for future use. K3 Synergies uses cookies. A cookie is a file that is stored on your computer. These cookies can be recognized during a subsequent visit to our website. You can read more about this in our Cookie Statement and choose to opt out of non essential cookies when the cookie options are displayed when you first visit the website. These choices need to be remade in case the cache is cleared or the web browser is changed or if you are login in from a new computer. When do we collect your personal data? We collect your data from the moment you enter or leave your data on our website, you register at one of our locations or otherwise register or are registered to use our services. We may also collect information from you if you have placed it on public resources that could indicate that you are interested in work-related services. In that case, we will approach you to see if you are interested in registering with us in accordance with our terms and conditions and in compliance with this Privacy Policy. If you are not interested, we may process relevant information from you in order to honor your wish not to be approached by us. More specifically, your personal data may be used to – • Perform a service agreement with you; • In order to comply with a legal obligation imposed on K3 Synergies; • To safeguard its own legitimate interests or those of third parties; • To process your application; • To provide you with information and/or services requested by you via our website or • e-mail address for which personal data must be processed; • If you have given K3 Synergies permission to do so; • For relationship management; • For product and/or service provision. In the context of the processing purpose “legitimate interest”, the following legitimate interests apply: • with regard to K3 Synergies: if necessary for the continued existence of the K3 Synergies organisation • with regard to our clients: if necessary for the protection of the legal interests of our clients Why do we collect your personal data? We collect and process your data for the execution of our services, including contracting ZZP, recruitment & selection, advisory services, personal development and employability. More specifically, your personal data is processed in order to • be able to make you offers and/or provide information about the services and other activities and to better tailor these to your wishes and qualities, this is done by our employees and partly automated (for example in the case of a vacancy alert); • approach you for commercial offers, newsletters and promotional activities that may be of interest to you, only if you have registered for this (opt-in); • be able to assess your suitability and availability in connection with mediation for permanent or temporary work or an assignment, whereby use may also be made of test results, reference checks, social media (if this is relevant to the position and is indicated in the vacancy text), etc.; • enter into and maintain an employee or personnel/mediation relationship or assignment with you and to carry out the relevant administration for this; • be able to record an assignment with the client in an agreement with the client and to maintain and fulfil the agreement with the client; • to process data on behalf of our clients in the context of a pre-employment screening. For more information see: PES Protocol; • to promote your personal development and employability, including training, education and testing; • for management purposes including management information, providing internal controls and company security and performing audits and accounting checks; • quality purposes such as certification; • to apply for subsidies, premium discounts, etc.; and/or • if we have entered into an employee or personnel/intermediation relationship with you, for compliance with laws and regulations, including but not limited to identification, labor law, tax and social security law, combating fraud and national and international sanctions legislation. What personal data do we collect from you? We process the personal data that is necessary for our services; some of this data is mandatory to be able to use our services. Additional data may be desirable to better tailor the services to your wishes and qualities or to meet more specific questions or obligations from clients. You are responsible for the accuracy and relevance of the data you provide. More specifically, this concerns – among other things and where applicable – the following (documents with) personal data: When registering:  Name and address details, e-mail address and other contact details  Date of birth, age, gender  Curriculum vitae (CV), information about education, internships and work experience  Information about training courses and education and/or tests that you have followed or done yourself or through us  Information about availability and leave  Other information that may be important in the context of assessing the candidate’s suitability, for example references and certificates  Passport photo and video (introduction) – On a voluntary basis At the moment you can start working/are working/have worked for K3 Synergies:  nationality, BSN number, ID, work permit  other data related to personnel, salary and absenteeism registration If you can work/work/have worked for K3 Synergies as a self-employed person, the above-mentioned data will only be processed if relevant and required. In the case of self-employed persons, we also process company data. K3 Synergies only records special personal data if this is necessary to comply with its legal obligations, to the extent that permission has been given, or if this is otherwise permitted by or pursuant to the law. ‘Special personal data’ refers to data about race, religion or belief, political persuasion, health, sex life, trade union membership, criminal personal data and/or personal data about unlawful or disruptive behavior. With whom can we share your personal data (candidates, self-employed persons)? K3 Synergies can pass on your personal data to other K3 Synergies entities, its clients, subcontractors (for example data processors) who provide services or carry out assignments on its behalf, suppliers, government agencies and other (business) relations within the K3 Synergies network. And in all other cases in which we may be obliged to do so, for example by a court order or a court ruling. The provision of personal data takes place on the basis of a legitimate interest, legal obligation and/or for the execution of the agreement in accordance with the purposes as stated under “Why do we collect your personal data?”. How long do we store your personal data? The retention periods we use depend on the applicable statutory retention periods. Candidates (if you have not (yet) worked for K3 Synergies) Your personal data (e.g. name, address, CV, work experience, education, test results, etc.) will be available for up to two years after the last contact if you have not worked for K3 Synergies. If you no longer wish to use our services, you can unsubscribe. You can indicate this to your contact person. You will no longer be approached and/or mediated by K3 Synergies. Your personal data will be permanently deleted after three calendar months (in Recruitment & Selection, your data will be available for a longer period due to claim risks). If you work/have worked for K3 Synergies Your personal data will be available for up to two years after the end of your employment. Certain personal data will be available to K3 Synergies for a longer period of time for e.g. claims, audits) and tax obligations. If you no longer wish to use our services, you can indicate this to your contact person. You will no longer be approached and/or mediated by K3 Synergies. In that case, your personal data will be archived in a protected environment after two years. Your personal data will only be available to K3 Synergies in accordance with the applicable purposes and terms. Personal data of business relations (contact details of employees of clients, suppliers, vendors, referees and any other body with which we have a business relationship) K3 Synergies processes the personal data of data subjects who work for companies with which we do business (1) to make offers for and/or provide information about the services and other activities and (2) to maintain a business relationship and (3) to conclude and maintain a contract. We process, among other things, the following personal data of business relations: – names, contact details and functions of contact persons. K3 Synergies may pass on the personal data obtained from its business relations if this is necessary to achieve the objectives of the business relationship or for the purpose of mediation. This data may be passed on to other K3 Synergies entities, to applicants or candidates, business partners and subcontractors (e.g. data processors) who provide services on its behalf, and in all other cases in which K3 Synergies may be obliged to do so, for example by a court order or court ruling. Your rights You have the following rights with respect to K3 Synergies as the controller: • the right to information about the processing; • the right to access your data (described further below); • the right to correct the data if it is incorrect (see below); • the right to have data deleted and “the right to be forgotten”; • the right to limit data processing; • the right to object to data processing; • the right to transfer your data (data portability); • the right not to be subject to automated decision-making; • If you have given K3 Synergies permission to process your personal data, you have the right to withdraw that permission at any time. If you have a complaint about our processing of your data, you can file a complaint with the Dutch Data Protection Authority. Access and/or change data For candidates, flex workers, self-employed persons and business relations: If you wish to access your total personal data processing and/or change or delete data, you can contact your contact person at K3 Synergies. For other relationships: You have the right to inspect and change the personal data registered about you. You can contact your contact person at K3 Synergies about this. Security K3 Synergies does everything it can to optimally protect your personal data against unlawful use. We do this by means of physical, administrative, organizational and technical measures. For example: only authorized persons have access to the data. If and to the extent that data is provided to data processors who provide services or carry out assignments on its behalf, K3 Synergies has agreed with them that they will also optimally protect the personal data. Questions, comments, complaints or (suspected) data breach If you have any questions, comments or complaints about the protection of your personal data by K3 Synergies, you can contact us in writing or by e-mail via info@k3synergies.com or by post to Bovenkerkerweg 95E, Amstelveen 1187 XC, Netherlands. You can also reach our office by telephone on 0031642722833. If there is a (suspected) data breach, we request that you report this immediately via the contact form. Provide your name, contact details and a description of the situation. Changes K3 Synergies may from time to time make changes, additions or amendments to its Privacy Policy for various reasons. The most current Privacy Policy can be viewed at all times on the K3 Synergies website. This version was drawn up in February 2025.